We are recruiting for a company based in Kings Langley, our client is looking for an Office Receptionist/Administrator to join them on a maternity cover basis for the next 6 to 9 months.

We are looking for someone with previous admin or reception experience, someone that is self-motivated, hardworking, efficient and not afraid to support different people and teams day to day.

The role will be paying £19,000 to £20,000 on a pro-rata’d basis.

Standard hours are 9am to 5.30pm, Monday to Friday.

Duties:

• Opening and distributing post on a daily basis
• Answering phones and directing calls to the relevant person
• Registering purchase orders on the Purchase Ledger accounts system
• Distributing purchase order numbers to staff and suppliers
• Ordering stationery
• Managing the development and maintenance of the office facilities, equipment and consumables
• Booking flights and accommodation
• Compiling shipping invoices for export when necessary
• Keeping mobile phone records up-to-date and ordering new phones
• Updating holiday records
• Updating staff movements spreadsheet on a monthly basis
• Assisting with marketing by placing advertisements, organising company literature and managing attendance at exhibitions and conferences
• Completing client questionnaires
• Maintaining and archiving project files

 Candidate requirements:

• Minimum 1 years administrative experience
• Self-motivated
• Hardworking
• Excellent verbal, interpersonal and written communication skills
• The ability to communicate effectively to all customers and employees by phone and email
• Proficient in Microsoft Office suite of products (predominantly Outlook, Word and Excel)

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