I’m now recruiting for a newly created role within an events and orders team for a national and award winning ecommerce/events business based in Aylesbury.

The position we’re recruiting to add to the team is an Events Coordinator, which will initially be on an 8-month Fixed Term Contract, with a view to embedding someone into the new role and the plan being to secure this as a longer term, permanent fixture in the team.

In this position you’ll be working as part of a tight-knit team of 4 people, working across multiple teams and getting stuck into all sorts from administration, booking, coordination to supporting on a number of other projects.

This is an extremely diverse position, you’ll spend some days fully-desk based and supporting with processing new orders, setting up new events and coordinating them, whereas some days you might find yourself down in the warehouse helping and coordinating things because of a last-minute amendment to an order or event.

As such, we’re looking for someone with great administration experience, but you will need to have 10/10 communication skills, customer service skills and a great problem solver.

In this role, you’d be working a basic Monday to Friday, 9am to 5pm with hybrid working once a week available to you after probation + some weekend emergency phone cover which is shared evenly between the team.

The role is going to be paying a salary of £28k for the right person, with the ability to go higher if you tick all of the boxes and more, possibly someone they could see in this or a slightly more senior role down the line going into 2027.

The role is based in their Aylesbury offices, so ideally you’ll need to be a driver or easily ably to get to offices nearer to the Aston Clinton area.

What does the day-to-day look like?

Coordination

• Handling day to day orders
• Proactively taking calls and handling client emails in a timely and professional manner
• Arranging deliveries and collection via drivers and planning drivers’ routes and costings for each job daily
• Maintaining & updating the online ordering system for stock control & condition of equipment/Weights/Sizes/Pictures/Locations/Barcodes
• Proactively taking internal and external calls and handling emails for clients
• Keeping within client’s budgets
• Producing H&S Reports, Risk Assessments & Method Statements
• Completing monthly stock reports for all customers when required
• Ensuring all costs is completed within the deadline across all reporting tools for the finance team within the deadline period

Communications

• Liaising with the warehouse management team and warehouse operatives to ensure orders are met
• Booking and liaising with drivers, external crew and suppliers when required
• Ensuring all documentation and information is passed on to ensure smooth execution of the task, job, or event
• Provide advice, support and guidance to the administrators and other account managers within the team as needed
• Working with the whole team ensuring that all daily tasks within the office are met in a timely and efficient manner

What do we need from you?

• Due to the location of the offices, we need someone that can easily commute to Aston Clinton on a daily basis.
• Some form of experience in administration and any kind of events, coordination or scheduling would be a huge bonus too.
• A can-do attitude and the want to work in a diverse role, you won’t just be stationed on a desk fully, you’ll be moving around working on different projects across teams and even nipping into the warehouse to support/coordinate when necessary.

What next?

Apply for the role, get in touch with Bobby and we are looking to hold interviews asap with the ability to start people as soon as possible.

Looking for the next step in your career? Think Specialist Recruitment.

Think Specialist Recruitment is an independent support staff recruitment agency based in Hemel Hempstead and working across the Herts, Beds and Bucks area. We specialise in permanent and temporary recruitment with areas of expertise including; administration, customer service/call centre, PA/secretarial, human resources, accountancy and finance, sales admin/sales support, marketing and IT Helpdesk/IT support.

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