Think Accountancy and Finance are supporting one of their key clients in recruiting a Payroll Coordinator for the Guildford area. This role will report to the Finance Director and overall responsibility for the Group’s monthly payroll (outsourced) and the Group’s weekly payroll which is processed inhouse.

Key Responsibilities and Accountabilities:

Payroll

• Manage the weekly and monthly payroll timetable
• Work with the Operations team to ensure all monthly contractor pay is processed accurately on-time and is fully approved
• Liaise with the Group’s outsourced payroll provider for monthly pay, ensuring they are informed of any employee changes which may affect their pay as and when they happen
• Review monthly payroll reports and ensure the payroll is fully approved before processing
• Manage the Group’s outsourced payroll provider and ensure the Group receives the best possible service
• Coordinate the collation of weekly timesheet data, ensure it is fully approved and process via Xero, ensuring payslips are issued and payments are made on a timely basis
• Responsible for raising BACs payments for monthly net pay, HMRC, weekly payroll, court orders, advance payments etc.
• Ensure all changes to terms and one-off payments, including bonus payments, are fully approved
• Handle all pay queries, liaising with line management and the HR team as appropriate
• Ensure all payslips, P60s and year-end returns are submitted on time and filed
• Manage the Group pension enrolment process for new starters including ensuring the HR team and the Group’s outsourced payroll provider are informed about any pension opt-outs and process pension refunds as required
• Manage all deductions including pensions deductions
• Maintain a full list of all employee loans and ensure any balances outstanding are recovered before employees leave
• Compile the weekly and monthly payroll journal and upload into the Group’s accounting system
• Provide monthly payroll headcount report to senior management
• Assist the HR department to ensure all employee files are up to date in a tidy and easily accessible order

Project Work

• Responsible for the completion and submission of P11Ds
• Responsible for calculating accrued annual leave for contractors and ensuring full settlement before they leave
• Work with HR to implement the Group’s new HR information system including time recording functionality

Because of the evolving nature of our business this job description will inevitably change. You will, from time to time, be required to undertake other activities of a similar nature that fall within your capabilities as directed by management.

Experience required:

• Experience as a payroll administrator is essential
• Experience within a fast paced, ever changing organisation
• Have experience using multiple systems and switching between them
• Experience in a role in which confidentiality and discretion is required

Key Skills

• Be approachable to the team and build relationships with senior stakeholders
• Ability to be discrete and to handle information appropriately.
• Have strong relationship and communication skills.
• Have the ability to work under pressure, to deadlines and respond promptly to our clients.
• Be proficient in Outlook, Word, Excel and PowerPoint.
• Be able to adapt to multiple or new systems
• Experience of Xero

Think Accountancy and Finance is the finance division of Think Specialist Recruitment, an independent recruitment agency based in Hemel Hempstead and working across the Herts, Beds and Bucks area. We specialise in permanent, temporary and contract recruitment with areas of expertise including: Accounts Payable, Accounts Receivable, Payroll, Finance Admin, Part Qualified Finance, Qualified Finance, Credit Control and Bookkeepers.

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