We are pleased to be supporting a family run business recruit for an experienced Scheduling Administrator, this is a key role for their small dedicated team and a fantastic opportunity for a confident candidate who can deal with scheduling engineers, contracts and site labour. A good skill in diary management for all remedial works, ordering parts, reporting directly to the manager, clients, and engineers.

Duties:

• Answering calls and dealing with callouts
• Ordering parts and materials
• Tracking jobs, printing and raising PO and scheduling in jobs
• Logging work, appointments, timesheets, holidays into system
• Issuing documents to site teams and preparing H&S paperwork when needed
• Arranging engineers and subcontractors onto site and parking
• Maintaining filing both electronic and paper
• Assisting with the control of all financial and commercial aspects of contracts
• Preparing and issuing predefined reports, which form part of the contract and customer requirement
• Ensure all necessary, manual and computer records are maintained
• Administering quality management system documentation.
• Liaise closely with the site team and office, ensuring accurate processing of quotations, purchase orders, invoices, time sheets and holiday records
• To be responsible for the commercial support on the contract through to final account.
• Taking responsibility for the undertaking of staff as and when is require
• Preparation of reports and documentation
• Updating of electronic records
• Material ordering and administration
• Subcontractor’s administration
• Contract renewal documentation
• Obtaining quotes and submitting for approval

Candidate requirements:

• Minimum of 3 years experience in a similar role
• Ability to work in conjunction with manager and engineers
• Strong Word/Excel skills
• Very good attention to detail
• Confident, friendly manner dealing with clients,
• Provide a high level of customer service and care
• Flexible to hours and workload
• Happy to work independently
• Must be enthusiastic and ambitious to grow with the company
• Willing to undertake any task that arises

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