Gerrards Cross, Buckinghamshire
Permanent
£33,000 to £36,000
Reference: TSR.694
We are pleased to be recruiting an Executive Assistant to CEO role working for a long-established organisation based in the Chalfont St Peter area. The role will provide high-level administrative and business support to the Chief Executive and the executive team, with a busy and varied workload to complete on a day to day basis. We are specifically looking for candidates with EA/PA experience to Board level, ideally to CEO level or similar.
Salary circa £33,000 to £36,000 + benefits.
Duties to include:
- Managing the day to day activity of the CEO’s office.
- Acting as the first point of contact and dealing effectively with enquires from a range of high-ranking people internal and external contacts.
- Alleviating the burden of administrative tasks, exercise discretion when handling confidential information, dealing with enquiries and attending meetings as necessary with the Chief Executive and Directors.
- Providing a range of executive support in preparation for meetings and managing effective co-ordination of administrative flow between the CEO and the Directorates.
- Coordinating cross directorate work, update and chase any delegated tasks to ensure progress to deadlines, updating or escalating to CEO or directors as required.
- Taking initiative on anything presented to ensure appropriate action is taken in the absence of the CEO.
- Maintaining an electronic diary and appointments system for the CEO
- Composing correspondence or compile reports for own or CEO signature.
- Undertaking projects and tasks as required and instructed within administrative competence, to timescale and quality required.
- Preparing presentations and reports to support CEO as requested, presenting information clearly and convincingly.
- Ensuring invoices have appropriate authorisation, are coded correctly and passed for payment promptly
- Acting as a highly professional representative on behalf of CEO and organisation.
- Identifying areas for improvement and adapt to a changing work environment.
- Making decisions on day-to-day administration matters and exercise discretion when handling work.
Candidate requirements:
- Previous PA/EA experience at Board Director level or above (ideally to CEO level)
- Extensive experience of diary management and organising travel
- Excellent IT skills – Word, Excel, PowerPoint to an advanced level
- Professional, able to act as representative of CEO in their absence
It is imperative that applicants have the senior level PA/EA experience required to undertake this role. If you have worked to this level previously, please send your CV to us ASAP and we will be in touch with shortlisted candidates in January 2017.
Looking for the next step in your career? Think Specialist Recruitment.
Think Specialist Recruitment is an independent support staff recruitment agency based in Hemel Hempstead and working across the Herts, Beds and Bucks area. We specialise in permanent, temporary and contract recruitment with areas of expertise including: administration, customer service/call centre, PA/secretarial, human resources, accountancy and finance, sales admin/sales support, marketing and IT Helpdesk/IT support.
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